BY-LAWS
OF
CYPRESS
SPRINGS
PROPERTY
OWNERS ASSOCIATION
ARTICLE
ONE
REGISTERED
OFFICE
1.01 The
registered office of the Association is located at P.O. Box 749,
Spring Branch,
Texas
78070.
ARTICLE
TWO
DEFINITIONS
2.01
As used in these By-Laws the following
definitions shall apply:
A. CYPRESS
SPRINGS SUBDIVISION: Those portions of the property described
on Exhibit "A" as are included in any section of the
CYPRESS SPRINGS SUBDIVISION, as such sections are shown by plats
of record among the Plat Records of Comal County, Texas whether
such plats are presently on record or are hereinafter to be recorded,
so long as such properties are bound by any subdivision restrictions
promulgated by CYPRESS SPRINGS PROPERTY OWNERS ASSOCIATION, its
successors or assigns, which subdivision restrictions provided
for the payment of assessments to CYPRESS SPRINGS PROPERTY OWNERS
ASSOCIATION until assigned to the Association herein.
B.
MEMBERS:
1.
Ownership of each lot in CYPRESS SPRINGS SUBDIVISION shall entitle
the owner thereof to one membership in the Association. Members
of the Association shall include all those persons or entities
who are voting members, non-voting members, or advisory members
of the Association as provided below.
2.
For purposes of these provisions, those persons who have purchased
any of the lots in CYPRESS SPRINGS SUBDIVISION
under the provisions of any Contracts of Sale and Purchase with
the Veterans Land Board of the State of Texas shall be considered
as "members" of the Association, and the State of Texas
shall not be considered as a member of the Association. In
the case of any lots owned by two or more persons or entities
other than one individual, the owner or owners thereof may designate
one person in writing as the person eligible to vote.
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3.
A person shall be considered as an owner of a lot in the CYPRESS
SPRINGS
SUBDIVISION
only after such person has received legal title to such lot, or
after legal title to such lots has been transferred by PROPERTIES
OF THE SOUTHWEST, INC. (its successors or assigns) to the individual,
the entity, or the Veterans Land Board of the State of Texas.
C. VOTING MEMBERS: All those persons or entities owning
a lot or lots in the CYPRESS SPRINGS SUBDIVISION who are (a) current
in the payment of any and all assessments due to CYPRESS SPRINGS
PROPERTY OWNERS ASSOCIATION (b) not otherwise in default under
any of the subdivision restrictions affecting such lot or lots
in the CYPRESS SPRINGS SUBDIVISION; and (c) are current in all
other dues or other obligations to the Association.
D. NON-VOTING MEMBERS: Non-voting members of the Association
shall be those members who are in arrears for more than thirty
(30) days in the payment of any assessments to be provided for
hereunder, or in the payment of any other dues or accounts of
the Association, or in default in the performance of any of the
obligations contained in any of the subdivision restrictions affecting
CYPRESS SPRINGS SUBDIVISION and /or CYPRESS SPRINGS PROPERTY OWNERS
ASSOCIATION. However, no member shall be considered to be
in default in the payment of any other dues or accounts, unless
such member has been notified of such default by a written statement
for at least thirty (30) days. Notice shall be deemed accomplished
if the notice has been deposited in the U.S. mail, with postage
properly prepaid, addressed to the last known address of the member
as shown by the records of the Association.
E. A member shall be in default, as provided for herein,
if such member shall have failed to pay any assessments to the
Association, as provided for in any subdivision restrictions of
the CYPRESS SPRINGS SUBDIVISION, for more than thirty (30) days
after the same shall become due. Members shall further be considered
to be in default if they have violated any of the terms, conditions,
or stipulations of the restrictions affecting the CYPRESS SPRINGS
SUBDIVISION, or are in violation of any local, state, or federal
law, order, rule, or regulation, have been notified of such violation,
and have refused to correct such violation within thirty (30)
days after the date such notice was sent.
F. ADVISORY MEMBERS: An individual, or individuals, may be appointed
by the Board to serve as subject matter experts, or facilitators
for specific issues. Advisory Members are non-voting members,
and serve at the discretion of the Board.
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ARTICLE
THREE
MEMBERS
MEETINGS
3.01 All
meetings of the members shall be held at any location designated
for that purpose from time to time by the Board of Directors.
3.02 Annual
meeting of the members. The annual meeting of the members shall
be held each year as designated by the Board of Directors.
3.03 Notice
of meetings. Notice of the meeting, stating the place, date,
and hour of the meeting, and in the case of a special meeting,
the purpose or purposes for which the meeting is called, shall
be given in writing to each member (whether voting, non-voting,
or advisory) at least thirty (30) days before the date of the
meeting either personally or by mail or other means of written
communication addressed to the member at his address appearing
on the books of the Association or given by him to the Association
for the purpose of notice. Notice of adjourned meetings is
not necessary until the meeting is adjourned for thirty (30) days
or more, in which case notice of the adjourned meeting shall be
given as in the case of any special meeting.
3.04 Special
meetings. Special meetings of the members for any purpose
or purposes whatsoever may be called at any time by the President,
or by the Board of Directors, or by any two or more directors. Any
special meeting must be called for specific purposes, which purposes
shall be identified in the call of the meeting and notice of the
meeting.
3.05 Quorum. Ten
percent (10%) of the voting members constitutes a quorum for transaction
of business. Once the presence of a quorum has been confirmed,
business may continue despite any failure to maintain a quorum
during the remainder of the meeting.
3.06 Voting. Only
persons listed as voting members on the date of the meeting shall
be entitled to vote at such meeting. Any non-voting members
may elevate his status to a voting member by curing any default
prior to the stated time of the meeting. Votes shall be apportioned
by lots, i.e., each lot shall be entitled to one vote, and therefore,
if any voting member owns two or more lots, he shall be entitled
to the same number of votes as he shall own lots. There shall
be no fractional voting, but rather, if a lot is owned by two
or more persons, that lot shall be entitled to only one vote and
shall not be entitled to split that vote, and the owners of such
lot must, in writing, designate one of their members to be the
voting member of the Association. A voting member may execute
a written proxy granting to another voting member, or to an advisory
member, the right to cast such voting member"s vote at any
meeting. A voting member may not grant a proxy to a non-voting
member as defined in Article 2.01 D.
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3.07 Presiding
officer. All meetings of the membership shall be presided
over by the President of the Association, or the designated representative
as determined by the Board. The meetings shall be conducted in
accordance with Roberts Rules of Order.
ARTICLE
FOUR
BOARD
OF DIRECTORS
4.01
The management of the Association shall be vested
in a Board of Directors consisting of five (5) directors, which
board shall have full power and authority to carry out the purposes
of the Association and to do any and all lawful acts necessary
or profitable thereto. The director shall act only as the
board, and an individual director shall have no power as such. The
powers of the Association shall be exercisable by the Board of
Directors or under its authority, and the action of the President
of the Association shall be controlled by the Board of Directors,
subject, however, to such limitations as are imposed by law, the
Articles of Incorporation, or these By-Laws as to the actions
to be authorized or approved by the members. The Board of
Directors may, by contract or otherwise, give general or limited
special power and authority to the officers and employees of the
Association to transact the general business, or any special business
of the Association, and may give powers of attorney to agents
of the Association to transact any special business required by
such authorization.
4.02 The
authorized number of directors of this Association shall be five
(5). The directors must be voting members in good standing,
both for election and service. The number of directors may
be increased or decreased from time to time by amendment to these
By-Laws, but no decrease shall have the effect of shortening the
term of any incumbent director in good standing. Any directorship
to be filled by reason of an increase in the number of directors
shall be filled by election at an annual meeting or at a special
meeting of the members called for that purpose.
4.03 The
directors shall be elected by the voting members at the annual
meeting. The term of office shall be two years or, until
their death, resignation, or removal. Two directors shall be elected
in even numbered years and three in odd numbered years.
4.04 Vacancies
of the Board of Directors may be filled by a majority of the remaining
directors, or by the sole remaining director. The voting
members may elect a director at any time to fill any vacancy not
filled by the directors. The entire Board of Directors or
any individual director may be removed from office with or without
cause by a vote of the majority of the voting members at any regular
or special meeting of the members.
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4.05 All
meetings of the Board of Directors shall be held at a location
determined by the Board with consent of all of the members of
the Board. Regular meetings of the Board of Directors shall
be held, without call or notice, and at such other times as the
directors may determine.
4.06 Special
meetings of the Board of Directors for any purpose shall be called
at any time by the President, or if the President is absent or
unable or refuses to act, by the Vice-President or by any two
directors. Written notices of the special meetings, stating
the time and in general terms the purpose or purposes thereof,
shall be mailed ten (10) days prior to the meeting or personally
delivered to each director not later than three (3) days before
the day appointed for the meeting.
4.07 A
majority of the authorized number of directors shall be necessary
to constitute a quorum for the transaction of business, except
to adjourn as hereinafter provided. Every act or decision
done or made by a majority of the directors present shall be regarded
as an act of the Board of Directors, unless a greater number is
required by law or by the Articles of Incorporation.
4.08 Any
action required or permitted to be taken by the Board of Directors
may be taken without a meeting, and with the same force and effect
as the unanimous vote of the Directors, if all of the members
of the board shall individually collectively consent in writing
to the action.
4.09 A
quorum of the directors may adjourn any directors" meeting
to meet again at a stated hour on a stated day. Notice of
the time and place where an adjourned meeting will be held need
not be given to absent directors if the time and place is fixed
at the adjourned meeting. In the absence of a quorum, a majority
of the directors present at any directors" meeting, either
regular or special may adjourn from time to time until the time
fixed for the next regular meeting of the board.
4.10 The
President, or in the President's absence, any director selected
by the directors present, shall preside at meetings of the Board
of Directors. The Secretary of the Association or, in the
Secretary"s absence, any person appointed by the presiding
officer, shall act as Secretary of the Board of Directors.
4.11 Directors
and members of the committee shall not receive any compensation
for their services. They may receive reimbursement for actual
expenses incurred only upon the submission of appropriate written
evidence of such expenses incurred.
4.12 The
Board of Directors may authorize the Association to pay expenses
incurred by, or to satisfy a judgment or fine rendered or levies
against, present or former Directors, officers, or employees of
this Association as provided by Article 1296.22A of Title 32 of
the Miscellaneous Corporation Act of the State of Texas.
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ARTICLE
FIVE
OFFICERS
5.01 The
officers of the Association shall be a President, a Vice-President,
a Secretary, a Treasurer, and a Member-At-Large, as well as other
officers as the Board of Directors shall from time to time determine. All
officers shall be elected by and hold office at the pleasure of
the Board of Directors, which shall fix the compensation and tenure
of all officers.
5.02 The
officers of the Association shall have the power and duties generally
ascribed to the respective offices, and such additional authority
or duty as may from time be established by the Board of Directors.
ARTICLE
SIX
EXECUTION
OF INSTRUMENTS
6.01 The
Board of Directors may, in its discretion, authorize an officer
or officers, or other person or persons, to execute any association
instrument or document, or to sign the Association name without
limitation, except where otherwise provided by law, and such execution
or signature shall be binding on the Association.
ARTICLE
SEVEN
MISCELLANEOUS
7.01 The
Board of Directors, on behalf of the Association, shall have the
authority to employ such agents or employees as the Board of Directors
shall deem appropriate for carrying out the purposes of this Association.
7.02 In
accordance with the Covenants [Section 4.02(b)] an Architectural
Control Committee consisting of three voting members in good standing,
both for election and service will be elected for two year terms. At
the annual meetings, one member will be elected on odd numbered
years, and two members will be elected on even numbered years.
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7.03 There
shall be no initiation fees for memberships in the Association. The
Board of Directors shall have discretion over the disposition
of any and all assessments paid as provided for in any of the
subdivision covenants, restrictions, and requirements imposed
on any lot in the CYPRESS SPRINGS SUBDIVISION. Subject to
the approval of the majority of the voting members at a meeting
of the membership duly convened, the board of Directors may increase
or decrease the assessments described in the subdivision restrictions,
restrictive covenants, and conditions affecting any lot of the
CYPRESS SPRINGS SUBDIVISION as shown by recorded instruments filed
for record in Comal County, Texas. All of the provisions
relating to such increases and decreases, and to such assessments,
which are shown by recorded instruments affecting any lot of the
CYPRESS SPRINGS SUBDIVISION are hereby incorporated herein by
reference as if stated in full.
7.04 The
Board of Directors shall have the authority to appoint such committees
to assist it in the managing of the Association as it shall deem
appropriate, and to appoint to such committees either members
or non-members of the Association. Such committees shall
be of such number and serve such functions as the Board of Directors
may determine; however, there shall always be created an Architectural
Control Committee as is described in the subdivision restrictions,
restrictive covenants, and conditions affecting any and all units
of the CYPRESS SPRINGS SUBDIVISION as shown by recorded instruments
in Comal County, Texas.
7.05 The
Association shall not enter into any contract to pay and shall
not pay, any salary or other remuneration to any officer, directors,
or committee member for their services as such, nor in any other
capacity regardless of the capacity in which they may act. However,
nothing in this section shall prevent the Association from reimbursing
any officer or director for actual expenses incurred by such director
or officer in the performance of his duties.
7.06 Any
and all funds of the Association shall be deposited in a bank
account owned by the Association. All demand withdrawal instruments
and checks on such bank account shall bear the signature of at
least two authorized persons, the identity of whom shall be made
by the Board of Directors, and who may, but do not have to be
members of the Association.
7.07 All
books and records provided for by statute shall be open to inspection
by the members at any reasonable time.
7.08 The
power to alter, amend, or repeal these By-Laws is vested in the
Board of Directors, subject to repeal or change by the action
of the members.
7.09 Board/Association
capital expenditures of less than $1000 are permitted without
approval by Association vote. Capital expenditures greater
that $1000 require a majority vote of the votes cast following
an Association balloting and voting period of not less than two
(2) weeks or greater than six (6) weeks from the date of final
ballot postmark.
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ADOPTED by
the Board of Directors on this the 14th day of June, 2001.
President
- Ray Parsons
Vice President
- Charlie Spangler
Secretary
- Herk Trussell
Treasurer -
Vacant
Member-At-Large
-Don Farrer